Tadjoura-port ( Djibouti )

           TADJOURA PORT CONSTRUCTION WORKS

REPUBLIC OF DJIBOUTI

PRE-QUALIFICATION NOTICE FOR

TADJOURA PORT CONSTRUCTION WORKS

WELCOME TO TADJOURA PORT

PREQUALIFICATION NOTICE FOR TADJOURA PORT CONSTRUCTION WORKS

Construction of Tadjoura Port

Tadjoura, Republic of Djibouti

1. Ref. N° 001/DP/TP/2012

 

2. Procedure

Open

3. Financing

The Republic of Djibouti has applied for Financing from Arab Fund for Economic and Social Development and Saudi Fund for Development to cover the cost of the construction of Tadjoura Port

4. Contracting Authority

Ministère de l’Equipement et des transports

Direction du Projet du Port de Tadjoura

 

CONTRACT SPECIFICATIONS

5. Description of the contract

The Works for the New Port of Tadjoura to be built in the Tadjoura Gulf at about 1 km West from the town of Tadjoura, developed along 700 m of the Eastern Walwallè wadi outlet, comprise the construction of the following:

·         a quay of about 435 m length made by circular cell structure;

·         a typical Ro-Ro terminal about 190 m length, made by 4 mono-pile breasting dolphins connected by no. 4 catwalks extended between each breasting dolphin, each made by tubular welded truss of about 45 m length;

·         two containing rubble-mound jetties, one confining the NE end of the quay approx. 210 m long and the other confining the SW end of the quay approx 230 m long;

·         protection works from wadi flood discharge constituted by an initial wadi diversion made by an excavated canal with 245,000 m3 about of cut and by two reaches of gabion walls (for a total of about 780 m length);

·         No. 22 buildings among service, customs and security destination (no. 1 Warehouse; no. 1 Fire Station; no. 1 Workshop; no. 1 Power plant; no. 1 Toilet block; no. 1 Port Authority with General Cargo and Customs offices; no. 1 Security; no. 7 Main gates; no. 1 Advanced security post; no. 1 Secondary gate; no. 1 Electric power substation with toilet block dedicated to the small gate; no. 1 Customs, Security and Port; no. 1 Health quarantine; no. 1 Coast Guard with Immigration office; no. 1 Harbor Master building with Dockers and Manpower office; no. 1 Control Tower) with relevant electrical systems (such as lighting, power installations, special equipments, alarm systems, fire and burglar alarm, telephone systems and data distribution systems, grounding) and mechanical systems (sanitary water, fire-fighting, air conditioning, drainage and treatment);

·         30 ha (of which 14.3 ha only well compacted, not asphalted) of port yard located immediately behind the quay with necessary services including water (for fire-fighting system, sanitary and potable uses), electricity (generation, distribution and facilities), lighting (for buildings and for the port yard), rainfall and sewage drainage, sewage treatment;

·         security fence 6 m height (primary fence) enveloping all the Port area;

·         security fence approx. 2.8 m height (secondary fence) enveloping the Port Authority area along the inner Port sides.

6. Number and titles of lots

One

 

TERMS OF PARTICIPATION

7. Eligibility and rules of origin

Participation is open to international Contractors operating in the field of maritime constructions.

8. Grounds for exclusion

Tenderers must submit a signed declaration, included in the Tender Form for a Works Contract,

to the effect that they are not in any of the situations listed:

a.    they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

b.    they have been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata; (i.e. against which no appeal is possible);

c.    they have been guilty of grave professional misconduct proven by any means which the Contracting Authority can justify;

d.   they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the Contracting Authority or those of the country where the contract is to be performed;

e.    they have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organization or any other illegal activity detrimental to the  Financial Institutions

9. Number of tenders

Tenderers may submit only one tender. Tenders for parts of an entire project construction will not be considered.

Tenderers may not submit a tender for a variant solution in addition to their tender for the works required in the tender dossier.

10. Tender guarantee

Tenderers, once pre-qualified, must provide a tender guarantee of 260,000.00 US $ when submitting their tender. This guarantee will be released to unsuccessful Tenderers once the tender procedure has been completed and to the successful Tenderer(s) upon signature of the contract by all parties.

11. Performance guarantee

The successful tenderer will be asked to provide a performance guarantee of 10% of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

12. Information meeting and/or site visit

No information meeting is planned.

13. Tender validity

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.

14. Period of implementation of tasks

Within 90 days following the notification of the award of the contract a commencement order will be given. The implementation period from the commencement date to provisional acceptance is 30 months.

The implementation period will be followed by a 12 months defects liability period until the issuance of the final acceptance certificate.

 

 

SELECTION CRITERIA

15. Selection criteria

The selection criteria for each tenderer are as indicated hereafter. In the case of a tender submitted by a consortium, unless specified, these selection criteria will be applied to the consortium as a whole.

The tenderer must be a registered firm or a natural person licensed in the field of building construction and capable to carry out the specified works.

1. Economic and financial capacity of candidate:

(a) The average annual turnover in construction works of the tenderer in the past 3 (three) years (2009, 2010 and 2011) must be at least 35,000,000 (Thirty-five million) US $. If the turnover is not submitted in dollars, the 31.12.2011 exchange rate applies.

(b) The tenderer must have access to sufficient credit and other financial facilities to cover the required cash-flow for the duration of the contract. In any case, the amount of credit available must exceed 5,000,000 US $.

In the case of a tender submitted by a consortium the financial capacity

required under criteria 1 (a) and 1 (b) must be fulfilled as follows:

- the leader must meet minimum 60% of each criterion, and the consortium as a whole must meet 100% of the above mentioned criteria.

-any Company which participates to a consortium should submit relevant information about his situation equivalent to those submitted by the leader company of the consortium.

(c) The audited financial statements for the last five (5) years shall be submitted and must demonstrate the soundness of the Applicant’s financial position, showing long-term profitability.  Where necessary, the Employer will make inquiries with the Applicant’s bankers.

2. Professional capacity of candidate:

(a) The minimum number of permanent personnel employed by the tenderer must be 100 (proof of social contribution and insurance must be provided).

The Contractor is required to implement, during the construction period, the following requirements:

-          The 95 % of unskilled workers shall be hired locally.

-          The 50 % of skilled workers shall be hired locally.

(b) The candidate's key personnel must be composed of the six following profiles:

(b.1)     No.1 (one) Executive Manager:

He/she will manage the contract and will act as contractor's representative.

He/she shall have:

·         University degree in civil engineering;

·         at least 15 years of professional experience in management of infrastructure works contracts, out of which almost ten years in Ports construction; proven experience (supporting documentation must be provided) of having managed at least one successfully completed project with similar nature in ports, and with a value at least equal to that of the Tenderer's offer in the last five years (2007-2011).

·         Very good command in English and French (2 points in a scale from 1 to 5, being 1 – excellent; 5 – basic);

(b.2)     No.1 (one) Site Engineer:

He/she will be in charge of all organization, logistics and works' execution of the site and will be present on site full time.

He/she shall have:

·         a University degree in civil engineering;

·         at least 10 years of professional experience in site management of infrastructures works contracts, out of which almost ten years in Ports construction.

·         proven experience (supporting documentation must be provided) as site engineer in at least one successfully completed project with similar nature in ports, and with a value at least equal to that of the Tenderer’s offer in the last five years (2007-2011).

·         good command in English and French (2 points in a scale from 1 to 5, being 1 – excellent; 5 – basic)

 

(b.3)     No.1 (one) Engineering Manager

He/she will be in charge of the technical office of the company and will follow of all the technical aspects of the design to be applied to the construction. Under his control will be the technical office on site, topography and laboratory on site.

He/she shall have:

·         a University degree in civil engineering;

·         at least 10 years of professional experience in site management of infrastructures works contracts, from the design coordination point of view.

(b.4)     No.1 (one) Safety Coordinator

He/she will be in charge of the problems related with the safety rules to be applied in the site and marine works. Will refers directly to the Site Engineer.

He/she shall have:

·         a High National Diploma in civil engineering or equivalent;

·         at least 7 years of professional experience in site safety management of infrastructures works contracts.

(b.5)     No.1 (one) Chief  Surveyor

He/she will be the responsible of the teams of topographers operating in land and sea and will refer to the Engineer Manager.

He/she shall have:

·         a High National Diploma in civil engineering/Surveying or equivalent;

·         at least 7 years of professional experience in surveying management of infrastructures works contracts.

(b.6)     No.1 (one) Chief of laboratory

He/she will organize and will be in charge of all the testing to be carried out, following the specifications, for concrete works and soil tests. He will refer directly to the Engineer Manager.

He/she shall have:

·         a High National Diploma in civil engineering or equivalent;

·         at least 7 years of professional experience in Laboratory management and materials testing of infrastructures works contracts.

For all the above positions a detailed CV has to be submitted.

3. Technical and professional capacity of candidate:

(a) The tenderer must have successfully completed (tenderer should provide copies of final acceptance certificates or equivalent already issued) over the last 5 years  as a prime contractor at least 1(one) similar nature and complexity projects in ports for an amount hereafter indicated per contract of at least US $ 35,000,000 (Thirty-five Million US Dollars).

In case of project completed by a consortium, only the proportion carried out by the candidate, who should clearly appear in the evidence submitted, will be taken into consideration.

(b) The tenderer must propose and have available for the implementation of the contract at least the following machineries and equipment:

1. Dredging equipment

2. Earthworks and trenching machine

3. Sheet pile driving equipment

4. Grouting, anchor and piling rigs

5. Dewatering plant

6. Batching plant

7. Sieving plant

8. Concreting equipment

9. Cranes and lifting equipment

10. Dump truck

 (c) it must carry out at least 80% of the Main Category (Marine Works) of the contract works by own resources, which means that it must have the equipment, materials, human and financial resources necessary to enable it to carry out that percentage of the contract

(d) if it is the lead member of a joint venture/consortium, it must have the ability to carry out at least 50% of the contract works by its own means.

(e) if it is a partner of a joint venture/consortium (i.e. not the lead member) it must have the ability to carry out at least 10% of the contract works by its own means.

 

TENDERING

16. How to obtain the tender dossier

The prequalified Contractor will receive an invitation by the Contracting Authority.

The tender document, in English, may be purchased by the qualified applicants on the submission of a written application to the address below:

Government of the Republic of Djibouti

Represented by:

 - Ministère de l’Equipment et des Transport

- Direction du Projet du Port de Tadjoura

          Attn       : Mr. Saad Omar Guelleh

          Address  : Avenue de la Messagerie, BP: 2107 –Djibouti

                                      REPUBLIQUE DE DJIBOUTI

Phone: (+253) 35 02 59           E-mail:saad.omar@port.dj

 And, upon payment of a nonrefundable fee of 1000 US$ addressed to:

 

Domiciliation bancaire du P.A.I.D.

(BANK DETAILS)

Beneficiary Bank Name :                         Banque pour le Commerce et l’Industrie Mer Rouge

Bank Adress :                                           Place Lagarde – Djibouti, Republic of Djibouti

Beneficiary Account Name:                     Port Autonome International de Djibouti

Beneficiary Account Number:                  09590 570002 001 78

SWIFT Code:                                            BCIMDJJXXXX

IBAN Number:                                          100030959057000200178

Correspondent Bank Name in USA:        DEUTSCHE BANK TRUST COMPANY OF AMERICAS

Correspondent Bank Adress in USA:       60 WALL STREET 25TH FLOOR NYC602517) NEW YORK NY10005, USA

Correspondent Bank Account:                 04438421 USD

Correspondent Bank Swift:                      BKTRUS33XXX

 17. Deadline for submission of Pre-qualification application

Deadline for submission of pre-qualification documents: 04 MARCH 2012at 12:00 HRS.

Document shall be mailed to:

Ministère de l’Equipement et des Transports

Direction du Projet du Port de Tadjoura

Avenue de la Messagerie, BP: 2107 - Djibouti

REPUBLIQUE DE DJIBOUTI

Tel: (+253) 35 02 59

Fax: (+253) 35 49 63

Any tender received after this deadline will not be considered.

18. Pre-qualification opening session

The prequalified bidders will be informed by e-mail within the 18 March 2012.

 

19. Language of the procedure

All written communications for this tender procedure and contract must be in English.

 

20. Legal basis

Law of the Republic of Djibouti

The law of Djibouti will apply. Courts of Djibouti will have jurisdiction to settle all disputes under the laws of Djibouti. When not applicable, the case will be referred to International Arbitration Rules.

                               

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